Liquidity Planning with Finban

Documentation / Planning View

In the planning view, you plan your liquidity. We show you how to set up and manage your planning in just a few steps.

Video Tutorials

Introduction – finban Platform

In this video, we show you how to navigate the finban platform to help you get started and create your own liquidity plan in just a few steps.

Connect Bank Account

We show you how to connect your bank account.

Categorize Expenses

We show you how to categorize your expenses and model your future expenses and personnel costs.

Rules

We explain how to categorize transactions, use rules, and organize your bank transactions. This is one of the most important steps for your liquidity planning.

1) Connect Bank Account

First, we recommend connecting your business account(s) and categorizing the synchronized transactions.

Tip: Can you connect your bank but cannot find your accounts? Try clicking the [Retrieve More Accounts] button:

2) Categorize Transactions

Bank transactions are a look into the past. When you organize them, you can use them as a basis for modeling your future costs.

In the planning view, you will find the uncategorized transactions at the top row of both income and expenses.

By clicking on a cell, you can view the transactions for the respective month.

By clicking on a transaction, you can edit it and directly create a rule and immediately apply it to all transactions.

Tip: Start with a rough plan. You can refine it later. A rough plan is better than no plan at all. Try to find an optimal sweet spot between effort and benefit.

Often it makes sense to use custom categories and not replicate your accounting or DATEV 1:1. Every business is different. Plan things that do not deserve detailed attention – e.g., minor items like postage or taxi rides – under operating costs, and consider things you want to analyze more closely – suppliers or salaries – in more detail.

3) Plan Expenses & Personnel

Click on an expense cell of the current month:

Select "Recurring Expense" in the right overlay:

Now you can create, for example, a recurring booking for marketing costs. Repeat this for all your expense categories.

For many companies, one of the largest cost blocks is personnel. With finban's personnel module, these expenses can be easily budgeted. More details in the Personnel section.

Budgets

You can enter budgets directly by double-clicking in the cell:

Deals, Quotes, and Invoices

You can also create open items:

4) Plan Income

Once you have planned your expenses, we recommend planning your income. You can do this in several ways:

Synchronize quotes and invoices via accounting tools
Synchronize deals via CRM tool
Synchronize open items via Excel or Google Sheet
Create deals, quotes, and invoices in finban

5) Working with the Planning View

You can use the arrow buttons to jump to the past and future.

Selecting the Detail Level

You can change the level of detail from the daily view to the quarterly view.

Note: The more detailed the view selected, the more precise the liquidity calculations become. This is because the automatic reconciliation of bank transactions, open items, and budgets is more precise – for example, weekly instead of monthly.

Working with Scenarios

You can create your own scenarios and determine which base scenario they should reference. You can consider the base scenario as the worst-case scenario. All other scenarios must reference at least this one. More on this in the article: Planning with Scenarios